Why Your Business Should Fax Online And Go Paperless

Traditional faxing presents numerous challenges. For instance, the process is slow, costly, and tedious. Additionally, the volume of paper produced is overwhelming, and storage becomes challenging. Fortunately, the advent of technology has transformed conventional paper fax by taking it digitally and online This method is drastically gaining popularity worldwide. In 2019, the global online fax market was valued at USD$3,174.16 million, forecasted to reach USD$8,340.58 million by 2027, expanding at a CAGR of 13.06% from 2020 to 2027. 

Online faxing allows you to upload electronic files to a fax portal where you can convert and securely send them. It solves the challenges presented by conventional faxing by increasing transmission speed. In light of this, here are five reasons why your business should fax online and go paperless: 

1. Online faxing is more convenient

One of the primary benefits of online faxing is the convenience it offers. Unlike conventional faxing, where you must be in the office or a fax center to send your fax, you can effortlessly send your faxes from any location. Additionally, it enables you to manage most of your business operations from anywhere, as you and your staff can access files from any place.    

2. It enables you to save storage space 

Faxing online enables you to lower the amount of paperwork. You may not need to print anything because you can do all your tasks online. Moreover, unlike conventional faxing, which uses large machines that typically take up ample space in your office, online faxing requires no physical space. This is because you only need an internet connection and an email address to receive and send faxes. 

On top of that, most online fax providers offer adequate storage space to store old documents and faxes. This saves you a lot of physical space.     

3. Online faxing is more secure

Traditional faxing exposes your data to security risks. You may print faxes containing sensitive information and forget them on a desk, or a team member may carelessly handle it. These days, data breaches caused by employees are increasing. According to the Insider Data Breach Survey by Egress in 2021, 94% of all the surveyed companies had suffered a data breach from an insider in one year.

The good thing about online faxing is that it offers greater data security. You receive your faxes in your email and get to print only those you want your employees and other people to see. Additionally, in online faxing, your data is encrypted. This ensures maximum protection during sharing.  

4. It allows you to create a sustainable business

Going paperless enables your business to go green. Since you can do everything online, you won’t need paper or ink, thus reducing your company’s carbon footprint. An environmentally friendly business offers a plethora of benefits. One of the most significant benefits is that you can attract more customers. Globally, sustainability is rated as a vital purchase criterion for 60% of consumers. Other benefits include:

• Higher productivity at a lower cost: When you run an eco-friendly business, you spend less on production.
• Healthier work environment: With a sustainable business, you create a safer environment for your customers and employees.
• Increased employee retention: Most employees prefer working with environmentally aware businesses. A sustainability report by GetSmarter shows that 56% of workers choose to work with companies that take some form of environmental action. 
• Increased credibility: When you go green, you acquire a good reputation and thus gain trust from clients and investors.  

A sustainable business brings new and better opportunities, which will help you gain a competitive edge. Online faxing is eco-friendly because it operates via online networks. This significantly lowers energy consumption and eradicates the demand to print out files.

5. It is scalable

Every entrepreneur hopes to run a successful business and expand. However, you may face many challenges, especially communication, if you don’t have a growth plan. If you’re using a traditional fax machine, you’re restricted by the number of fax lines you have. One fax line may not be sufficient when you may need to reach numerous customers or business partners quickly. This can block you from grabbing better business opportunities.

Fortunately, online faxing enables your business to expand at a consistent level. With it, you wouldn’t need to worry about purchasing a new fax machine. As your business grows, you can always add users, fax lines, or the number of faxes you may need to send and boost your operations to meet your company’s needs. 

Conclusion

Faxing is among the most preferred technologies for transmitting essential documents between companies. Businesses that embrace online faxing enjoy numerous advantages compared to traditional faxing services. Therefore, whether your brand is just starting or established, utilize online faxing services and streamline your business operations.